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Understanding the Gateway to Your Schools

Portal is the new gateway to your schools. Grant schools the freedom to manage, search, and report on their students and configure visibility options so you can retain overall control and oversight. Let Portal simplify your workflow as you hand back some of the more menial tasks to schools. Happy school, happy studio.

With cloud-based access, Portal gives schools the ability to print replacement ID cards, certificates, or whatever is required. With everything your school needs in one place, they can manage yearbook selections from their end, export student data, and feel happy with your service. Go you.


Surprises are especially unwelcome when it comes to hidden fees. That’s why the Portal pricing is purchased as one license per school per year. Simple. At $99 per license, what’s not to love? We’re running a one-time offer on our Portal licenses for existing customers only. See the end of this blog post to learn more about this promotion.

Why you need Portal

Let’s face it; most schools are already familiar with similar systems to Portal. They are not only familiar with these systems; they love using them. Not providing your school with a system that grants them access to manage their student’s photographs now puts you at a disadvantage. Give your studio a competitive edge by looking at our very own Portal solution. It’s a total game changer to the space.

We like to call this a win-win situation, the school is happy to avoid back-and-forth emails to achieve a simple ID card re-print, and you are happy to hand over some more menial tasks. Your staff is going to love this!

With advanced permission settings, you can configure exactly what you’d like the school to see. This level of visibility can even be tailored down to an individual level. With this permission hierarchy, you can grant certain individuals more access than others. For example, if you have a yearbook advisor who works across multiple schools within a district, they only need single access to log in and complete their work.

This necessary tool in your toolbox is easily accessed via a web browser, so schools do not need to bog down their local systems. Additionally, being cloud-based, all actions made by the studio are updated live. Awesome right?

Since Portal is integrated into Fotomerchant, switching between different platforms is unnecessary, further streamlining your studio workflow, that’s what it’s all about, after all! If that’s not enough, our conversational, industry-leading support model will be there to answer any questions you may have.

Tour of Portal

Let’s show you around. When you enter Portal, you’ll see the list of subjects associated with each school. Schools can quickly search for specific students here. Prefer light mode over dark mode? We’ve got you covered. Easily switch between dark and light modes to find what works for you.

Managing, Filtering, and Sorting

Here’s where the magic happens. Schools have a range of filtering options to choose from when searching for types of students. Don’t have a specific student in mind? No worries. Filters can be layered so schools can find particular types of students. For example, say the school needs to see all students without yearbook selections from grade nine. Easy. Schools can quickly sort through their student data using our additive filters.

Printing Replacements

Now this is where you can really start to streamline your studio workflow. Using your pre-loaded templates, give schools permission to populate their student data to handle their own print replacements. Wave goodbye to this time-consuming task! This can include ID cards, certificates, awards, and any other design templates you desire.

Our template area is pretty slick. With advanced formatting options, configure the backgrounds of ID cards to change color depending on the student data removing the need for multiple templates of the same color.

Yearbook Selections

Yearbook selections can often cause unnecessary back and forth between studios and schools. Stress no more! Thanks to Portal, schools can easily filter for students without yearbook selections and flick through the students, selecting yearbook poses with speedy precision. Once the school picks the yearbook image, you can instantly see this information on your end as Portal updates live.


With Portal, exports are a snap! Schools can sort their export via any data point they’d like (ex, last name) and group students in a way that works for them (ex, grade). Once the sort of the export is determined, they can preview the data before exporting. No need to hang around waiting while the export generates; they can close the window and continue to produce exports or utilize other parts of Portal. The data will be sent to the school’s email in a short time. Better, Faster? Yep.

Introductory Offer

Congrats, you’ve made it to the carrot I dangled at the beginning of this blog. Yes, oh yes, we are offering the promotion of a lifetime beginning July 1st. You won’t see a price for Portal like this again. Usually priced at $99 per license, for existing customers only, purchase each school’s license for more than half off. I’ll say it louder for the people in the back, with the discount, that’s $49 per school per year! Who doesn’t love a good bargain?

As I said above, this introductory price is only available to existing customers beginning July 1st. Not an existing customer? Reach out to change that.

Hold your horses!

If you already use a platform similar to Portal, why not pause for a moment and reconsider before committing to another year? Check out what Portal can do for you. We’ve taken a lot of time and consideration when building this product, ensuring it has everything your school needs while exceeding their expectations. Full of handy features, Portal sure does pack a punch, but we won’t stop here. The Portal functionality will continue to expand.

Hungry for more Portal content? You’re in luck. Our recent webinar, hosted by the sassy duo Peter and Christian, will run you through everything I outlined above.

Are you using Fotomerchant yet?

Get in touch for a chat or even jump straight in with a live demo — and discover how you can make your Studio workflow better, faster with Fotomerchant. We promise you’ll love working with us.

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